Technical Project Coordinator

Weston & Sampson is currently seeking a Technical Project Coordinator with minimum 5 years of experience to provide administration suppport within our Construction Services Department. This position will be out of our Reading, MA office location and offers flexible working hours.

What you’ll do:

• Support Bidding Phase Services, including
• Posting advertisements
• Coordinating document uploads (as-bid plans and specifications, addenda) to online planroom
• Distributing pre-bid RFIs
• Providing standardized bidding phase forms (pre-bid conference, bid opening)
• Scanning bids and preparing bid tabulations
• Support Contract Award Phase Services, including
• Communicating with clients to confirm preferences for executing Contract Documents
• Preparing related correspondence to clients and awardee
• Preparing Contract Documents for execution by awardee
• Compiling fully executed Contract Documents for general distribution
• Returning bid bonds
• Publishing ward to Central Register
• Support Construction Phase Services, including
• Assisting with application of document distribution software (Submittal Exchange, Procore)
• Handling shop submittals and maintaining a tracking log for each project
• Processing and filing RFIs, Certified Payrolls, Payment Applications and Change Orders
• Requesting updated Prevailing Wage Schedules
• Coordinating documentation for substantial completion and project closeout
• Maintain CSD Document Controls, including
• Status Report for projects tracking through the Bid & Award Phases
• Construction Schedule for RPR assignments
• CSD templates for correspondence, bid tabulations, emails

What you will bring:

• A minimum of 5 years administration related experience is required.
• Strong interpersonal skills, including the ability to work in a team environment and get along with others
• Good writing and verbal communication skills
• Ability to organize, manage and coordinate multiple assignments
• Able to meet deadlines, to work cooperatively with others and when necessary, work overtime and weekends
• Must have strong computer skills including a working knowledge of Microsoft office software, including Word, Excel and PowerPoint, and other database software
• Valid driver's license

Weston & Sampson is an 100% employee-owned, full-service environmental and infrastructure consulting firm made up of more than 800 professionals, who work together to develop innovative, cost-effective solutions for our clients. Since our founding in 1899, Weston & Sampson’s mission has been to protect, improve, and sustain the natural and built environment to enhance the quality of life. As we grow, we are seeking dedicated technical and professional individuals who want to collaborate on meaningful projects with a team that respects and values their ideas. Weston & Sampson offers a flexible work environment, competitive compensation, industry-leading benefits, and exciting career growth opportunities—all in a supportive and dynamic corporate culture that embraces diverse perspectives and recognizes people for their contributions.

Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as other untapped groups, within our Weston & Sampson family and the communities we serve. Weston & Sampson is committed to the principles of Inclusion, Diversity, Equity, and Access (IDEA). Our goal is to foster a sense of belonging and equitable representation across our organization and to empower our employees to incorporate IDEA values into the work they perform.

Your world is always changing, and so are we. Join us as we grow: https://www.westonandsampson.com/join-our-team/

A Note to Third-Party Recruiters:

Weston & Sampson coordinates all recruiting and hiring at our company. We do not accept unsolicited resumes from third-party recruiters, staffing agencies, or related firms. Resumes are only accepted if a signed agreement is in place.  All unsolicited resumes will be considered the property of Weston & Sampson. Weston & Sampson is not responsible for any fees related to unsolicited resumes.