Payroll Coordinator

Job Locations US-MA-Reading
Posted Date 4 months ago(11/7/2023 11:51 AM)
# of Openings


Weston & Sampson is seeking a Payroll Coordinator with 1-5 years of experience in our Reading, MA office in a hybrid working environment.  The Coordinator will help process/review weekly and bi-weekly payroll along with handling certain compliance requirements. 


What you’ll do:

  • Support all areas and functions of our outsourced payroll system (ADP), processing payroll journal entries, and reconciling payroll general ledger accounts.
  • Work with prevailing wage compliance plus other special projects as assigned by the Payroll Manager.
  • Complete bi-weekly and weekly payroll for multiple companies and review time off for compliance with company policy
  • Process bi-weekly payroll changes, process manual checks as needed
  • Prepare weekly prevailing wage certified payroll forms
  • Ensure that benefits deductions are accurate and process fund transfers as needed
  • Review for compliance and process employee expense reimbursements
  • Maintain accurate records of payroll documentation and transactions
  • Ensure compliance with all federal and state laws pertaining to payroll and record keeping 

What you will bring:

  • High School Diploma or equivalent
  • 2 years of direct payroll experience in a construction or other related industry, some experience with prevailing wage compliance including wage sheets, wage classifications and fringe benefit calculation
  • Understanding of ADP payroll software is preferred, accounting software, (Deltek Vision a plus),
  • Proficiency in Microsoft Office Suite
  • Time management skills and ability to work in fast paced environment
  • Positive attitude and excellent interpersonal skills are a must
  • Ability to multi-task and prioritize workflow
  • High level of accuracy and attention to detail
  • Must be a team player
  • Excellent oral and written communication skills




Weston & Sampson is an 100% employee-owned, full-service environmental and infrastructure consulting firm made up of more than 800 professionals, who work together to develop innovative, cost-effective solutions for our clients. Since our founding in 1899, Weston & Sampson’s mission has been to protect, improve, and sustain the natural and built environment to enhance the quality of life. As we grow, we are seeking dedicated technical and professional individuals who want to collaborate on meaningful projects with a team that respects and values their ideas. Weston & Sampson offers a flexible work environment, competitive compensation, industry-leading benefits, and exciting career growth opportunities—all in a supportive and dynamic corporate culture that embraces diverse perspectives and recognizes people for their contributions.


Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as other untapped groups, within our Weston & Sampson family and the communities we serve. Weston & Sampson is committed to the principles of Inclusion, Diversity, Equity, and Access (IDEA). Our goal is to foster a sense of belonging and equitable representation across our organization and to empower our employees to incorporate IDEA values into the work they perform.


Your world is always changing, and so are we. Join us as we grow:


A Note to Third-Party Recruiters:

Weston & Sampson coordinates all recruiting and hiring at our company.  We do not accept unsolicited resumes from third-party recruiters, staffing agencies or related firms.  Resumes are only accepted if a signed agreement is in place.  All unsolicited resumes will be considered the property of Weston & Sampson.  Weston & Sampson is not responsible for any fees related to unsolicited resumes.




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