Administrative Coordinator - Part-Time

Job Locations US-MA-Wilmington
Posted Date 2 months ago(8/11/2022 12:00 PM)
# of Openings


Weston & Sampson Services is seeking a part-time Administrative Coordinator with 2-5 years of experience in our Wilmington office.  The position demands the ability to work on multiple projects/deadlines under pressure and work with a range of staff simultaneously. We are

seeking a confident, self-motivated and resourceful professional with a “can-do” attitude and a keen sense of judgment.


What you’ll do:

  • Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables
  • Organize, edit, and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements
  • Execution of contracts as required, this includes requesting insurances, bonds, get appropriate signatures
  • Maintain and update data in our field services management software
  • Administration of the company’s cell phone plan, and inventory of approximately 100 phones and mobile devices
  • Financial tracking of invoices technician credit card statements
  • Works to be in compliance with, the policies and procedures of the company
  • Complete excel spreadsheets and tables that will assist in project monitoring
  • Review and prepare bulk mailings.
  • Monitor and respond to emails and phone messages with internal staff and external clients.
  • Maintain filing system as needed
  • Including but not limited to other general administrative tasks

What you will bring:

  • High School Diploma, preferably with an interest in business or a related technical field
  • Previous administrative support experience preferred
  • Experience working in the water/wastewater industry is preferred but not required
  • Experience with MS Office Suite
  • Strong communication, writing, and organizational skills
  • Ability to prioritize, manage and coordinate multiple assignments and meet deadlines
  • Comfortable working independently in a fast-paced work environment.
  • Valid Driver’s License




Innovative and reliable for more than a century, Weston & Sampson strives to make the world a better place through interdisciplinary design, engineering, and environmental services. An employee-owned company (ESOP) of more than 725 professionals, we are seeking talented technical and professional individuals to join our growing firm. Dedicated to improving quality of life for both our clients and our employees, we offer opportunities to collaborate on meaningful projects that transform the environment, with a team that respects and values your ideas. Weston & Sampson offers a flexible work environment, competitive compensation, excellent benefits, and dynamic career growth, in an equitable and welcoming corporate culture that embraces diverse perspectives and experiences and recognizes people for their contributions.


Your world is always changing, and so are we. Join us as we grow:


#entrylevelprofessionals #construction #maintenance #repair #operations


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